Learn more about how to create and utilize your Invoice page in Coincraft.

To access the invoice page, navigate to the Invoices tab and select +Create Invoice.

Alternatively, head to Invoices tab > Invoice List and click on the +New Invoice button.

To create a new invoice, select a Project and specify the Date Range for the billing period, then click Continue.

Input the Invoice Number, which will automatically pull the contact information from your selected project.

Note: By default, the Issue Date aligns with the end date of the specified period, and the Due Date is set 14 days post the Issue Date. The default tax rate is set at 10%.

Invoices are auto-populated with a Progress Line Item, where you can specify the project's progress percentage.

Updating the Progress Percentage (QTY column) automatically adjusts the Phase's Percentage Progress.

Remember, the Unit Cost reflects the phase fee, and the Total Amount is calculated based on this Unit Cost multiplied by the input progress percentage.

Add items to a stage using the dropdown menu. Click on + Add Line Item button and select the desired item to add, such as Timesheets.

This action will pull in the timesheets within the date range defined when creating the invoice. Items can be filtered by Tasks, Billable and Non-Billable or Variation.

Line items can be consolidated into a single line item for all staff members, merging all related lines together.

Use the Add a single line item option to display an additional single line item where the information of the selected are combined in one row.

Single Line Item View

Use the Add a Line Item per Staff Member option to display individual staff details separately.

Line Item per Staff View

Use the Add a Line Item per Timesheet Entry to display all staff's timesheet entries. This action will also display any notes associated with these entries.

It will also pull out and display the notes from those actual entries.

Line item types allow for easy tracking of items against the agreed fee.

Variation

Tagging an item as a Variation will reduce the percentage progress value.

Expense

This is similar to the Fixed line item type, except it defaults the type to Reimbursement.

Note

This is essentially a blank line item used for adding more detailed information.

Note: Headers and footers cannot be added to your invoice in Xero and will only appear as blank. The Note section serves as a way to add extra information.

Scroll down to the No Phase section to view all other expenses that have been included due to the invoice creation date being after the dates of these expenses.

If any items are missing, click on the Sync Expenses button. This will open a Sync Expenses window allowing you to select which line items to sync. After selecting, click on Sync Expenses to Invoice button.

Once all steps are completed, click on the Save Invoice button.

A prompt will appear asking if you'd like to modify the timesheets for the created invoice. Once options are selected, click on the Save Invoice button again.